CHAIR

Responsible for the overall running of the group. Draws up agendas for meetings (in conjunction with Secretary). Liaise with Secretary on strategy. Chairs and facilitates all meetings of PCS PROUD. Checks minutes are agreed and accurate. Responsible for making sure PCS and PROUD rules/ constitution are followed. Updates rules in line with decisions of the national president. Uses casting vote. A contact point for members/ Regional reps/ PCS HQ/ PCS groups and outside agencies. Raises the profile of PROUD in the PCS, the wider trade union movement and the LGBT community. Advises on personal cases and deals with most serious cases. Signatory to group finances. Ensures the Key Indicators from the PCS Charter For Equality are adhered to.

SECRETARY

Performs the main administrative functions of the group. Main contact point for members/ Regional reps/ PCS HQ/ PCS groups and outside agencies. Liaise with Chair on strategy. Deals with correspondence. Issues invitations to guest speakers to PROUD events. Liaises with Chair on agenda items for meetings. Prepares reports and up-dates for National Committee meetings. Takes minutes and circulates minutes for National Committee and Officers’ meetings. Produces annual report for AGM. Raises the profile of PROUD in the PCS, the wider trade union movement and the LGBT community. Liaises with Training Officer to advertise training events to Branches. Advises on personal cases. Signatory to group finances. Ensures the Key Indicators from the PCS Charter For Equality are adhered to.

TREASURER

Keeps day-to day control of funding of the group. Prepares and submits budget bids and any supplementary bids. Pays all expenses incurred by activities made on behalf of the group. Liaises with organiser with regard to the PROUD stall materials. Liaises with PCS HQ to ensure accounts/payments are correct and audited. Signatory to group finances.

TRAINING OFFICER

Responsible for all training needs within the PROUD group and reports back to National Committee. Liaises with regional offices to arrange training for local reps on ‘Dealing with Sexuality and Trans Issues in the Workplace’ courses. Updates and provides training material for all courses including Stage 1 and Stage 2 PROUD training, and workshops for the PROUD annual seminar. Ensures that all training events are advertised in PCS View and on the PROUD web site in conjunction with the Secretary and Organiser. Writes and updates Tutors notes for all PROUD courses. Tutor for training events. Provides tutors from within PROUD. Deals with course accreditation through the College of North East London. Liaises with Director of PCS O&LS on training issues. Deals with evaluation of training events. Deals with training needs for new Regional reps, and Lay Tutors from within PROUD. Ensures the Key Indicators from the PCS Charter For Equality are adhered to.

ORGANISER

Prepares the timetable for the year for the PROUD group. Organises venues for all meetings. Organises accommodation for PROUD training and events. Liaises with Director of O&LS on training events. Liaises with PCS HQ, Secretary, Chair and Training Officer when organising annual seminar. Organises group Standing Orders Committee. Organises PROUD stall at National and Group Conferences and at annual seminar. Liaises with Treasurer to fund stall purchases. Purchases materials for stall. Signatory to group finances.

MEMBERSHIP SECRETARY

Maintains the membership records and ensures PCS HQ are kept up to date. Issues membership cards. Liaises with Editor, Regional reps and Equality Officers to campaign to increase group membership. Issues address labels of regional membership to Regional reps. Keeps Regional reps updated as to new membership in their region.

EDITOR

Produces the PROUD magazine and monthly News briefings in conjunction with PCS HQ. Liaises with National Committee members for written contributions and group publicity. Writes seminar reports for PCS View. Liaises with Web Officer as to deciding material for web site. Ensures publicity for the group appears in PCS View in conjunction with the Secretary.

WEB OFFICER

Maintains and updates the PROUD web site. Liaises with the Editor as to deciding material for the web site. Liaises with National Committee members for contributions to the web pages. Liaises with Training Officer as to publicising training events. Designs publicity material and forms.

REGIONAL REPRESENTATIVES

Liaise with PCS Regional Office in your region to establish contact details of local Branch Committees and representatives. Raise the profile of PROUD in your region by contributing to Regional Newsletters and speaking at local Branch meetings. Establish and maintain contact with members in your region through Newsletters, meetings, and social events. Participate in Regional TUC LGBT networks. Build contacts with local LGBT community groups. Liaise with Membership Secretary for updating membership details in your area.

TRANS REPRESENTATIVE

Responsible for raising and updating the National Committee and PROUD membership on Trans issues. Advises and supports Trans members within PROUD. Establish and maintain a network of Trans members within PROUD. Aims to encourage greater participation of Trans members within the life of the PCS and PROUD. Liaises with Training Officer on Trans issues for training purposes. Assists with training on Trans issues. Provides support and assistance to local union reps on Trans issues. Ensures the Key Indicators from the PCS Charter For Equality are adhered to.

BLACK MEMBER’S REPRESENTATIVE

Responsible for raising and updating the National Committee and PROUD membership on Black member’s issues. Advises and supports Black members within PROUD. Establish and maintain a network of Black members within PROUD. Aims to encourage greater participation of Black members within the life of PCS and PROUD. Liaises with PCS Black Members’ Forum to provide updates on LGBT issues. Ensures the Key Indicators from the PCS Charter For Equality are adhered to.

DISABLED MEMBER'S REPRESENTATIVE

Responsible for raising and updating the National Committee and PROUD membership on Disabled member’s issues. Advises and supports Disabled members within PROUD. Establish and maintain a network of Disabled members within PROUD. Aims to encourage greater participation of Disabled members within the life of PCS and PROUD. Liaises with PCS Disability Forum to provide updates on LGBT issues. Ensures the Key Indicators from the PCS Charter For Equality are adhered to.

WOMEN’S REPRESENTATIVE

Responsible for raising and updating the National Committee and PROUD membership on the PROUD Women members issues. Advises and supports Women members within PROUD. Establish and maintain a network of Women members within PROUD. Aims to encourage greater participation of Women members within the life of PCS and PROUD. Liaises with PCS Women’s Forum to provide updates on LGBT issues. Ensures the Key Indicators from the PCS Charter For Equality are adhered to.

TUC LGBT REPRESENTATIVE

Attend National TUC LGBT committee meetings and report back to National Committee. Attend National TUC LGBT annual conference and prepare report for membership

STANDING ORDERS COMMITTEE (3 elected, 1 appointee from NC)

Organise and ensure that motions and other AGM preparations run smoothly and impartially in accordance with National Rules. Write and oversee Standing Orders.